VILLAGE OF MORRISVILLE WATER AND LIGHT DEPARTMENT

March 16, 2009

MONDAY 6:00 PM

Water and Light Office

The meeting duly noticed and warned was called to order at 6:02 PM.

PRESENT:

Trustees: Dana Wildes, Tim Sargent, Peter Bourne, and Ed DeBor.

Staff: Craig Myotte, Jim Fontaine, Penny Jones

Guest: Mr. David Ring

ABSENT: Trustee Thompson

1) PUBLIC MEETING:

Mr. David Ring was in attendance to discuss an issue with his sewer service line. Mr. Ring had sent a letter to the Trustees dated Feb. 27, 2009 and handed a letter to the Trustees at the meeting dated March 16, 2009. Mr. Ring’s issue is the freezing of his sewer line. He believes that MWL needs to pay the cost of thawing the line and the cost of corrective measures to prevent thawing in the future. Mr. Ring provided an overview of his circumstances and discussed the questions contained in his letter dated March 16, 2009. The Trustees asked staff to prepare responses to Mr. Ring’s questions for discussion at the first Trustee meeting in April.

10) EXECUTIVE SESSION:

At 6:30 PM, on a motion by Trustee Sargent, seconded by Trustee Bourne and approved by all present, the Board went into Executive Session to discuss the Patnoe property.

At 6:40 PM, on a motion by Bourne, seconded by Sargent and approved by all present, the Board came out of Executive Session. No action was taken.

2) CURRENT PRIORITY PROJECTS:

Craig briefly updated the Board on the status of the current priority projects. Projects completed are the FERC Part 12 Dam Safety Inspection Filing to FERC, 2008 Audit, 2009 Goals and 2009 Annual Village Meeting Materials.

3) MANAGEMENT REPORT:

Jim reported Plant 2 is back on line at 900 kW. Jim discussed the status of the water reservoir project (site clearing, surveying, easement and permitting), stimulus funding for Maple Street and water storage projects, the response MWL provided to the vactor collaborative, and LED street lighting.

Penny discussed issues around collecting water/sewer rates from others, status of the 2009 rate case filing, water meter project support, and discussions with Poulos insurance.

Craig discussed the transfer of the water model from Stantec to W&S, next steps regarding developing a wheeling rate to provide services to others that was drafted in 2008, and the CVPS loss settlement process issues. There was also a brief discussion on the schedule of tasks for the IBEW Contract negotiations.

4) APPROVE MINTUES OF MEETING HELD MARCH 2, 2009:

The Trustees offered several comments to the March 2, 2009 draft minutes.

On a motion by Trustee Bourne, seconded by Chairman DeBor and approved by all present, the Board approved the minutes as amended of the March 2, 2009 regular meeting. Trustee Sargent abstained due to absence.

5) APPROVE LIENS:

On a motion by Trustee Bourne, seconded by Trustee DeBor and approved by all present, with Trustee Sargent abstaining, the Board approved the following liens.

David P. Gomez – $235.36

Melben’s Restaurant - $6,317.37

LH&A Realty - $884.02

5A) APPROVE 2009 CAPITAL BUDGET FOR WATER DEPARTMENT:

The budget was amended to reflect an increase of $40,000 related to the Maple Street project.

On a motion by Trustee DeBor, seconded by Trustee Bourne and approved by all present, the Board approved the amended 2009 capital budget for the water department.

6) UPDATE ON WWTF PROJECT:

Work continues on the buildings. The UV equipment is installed with electrical and mechanical air subs working in the building. Electrical/mechanical work is also being done in the SBR building. Plan for the next month includes installing the switchgear and completing the electrical service to the SBR, install effluent pumps, process water pumps, and catwalks on the SBR tank. Site work is scheduled to start back up by the 1^st week of April. We are still anticipating mid June startup for the first SBR tank and substantial completion by the end of this year. April is going to be a very busy month.

7) UPDATE ON WATER METER PROJECT:

Approximately 390 meters installed to date. East National still having problems getting people to schedule appointments. Discussed at the monthly meeting what needs to be done to get this work done by May. There are about 50 locations that are waiting for Spring because the curb stop needs to be used. MWL will be playing a bigger role in contacting customers and scheduling appointments. FA&A talked to RDA. It appears that we can get an exemption for meter pits for mobile homes.

8) DISCUSS ANNUAL MEETING MATERIALS:

The Trustees had a brief discussion of questions that may come up at the upcoming annual meeting.

9) OTHER BUSINESS:

The Trustees discussed the role of MW&L in the Business Office Park development. The Trustees stated that MW&L is committed to providing the services needed but the Trustees have conflicts and diverse opinion that would prohibit further participation in guiding the direction of the project.

There was a brief discussion of January 2009 power supply costs and the variance from budget.

Craig reported that Mrs. Susan Premo had contacted him regarding getting an option on the Zack Woods property.

In addition there was a brief discussion on a line truck purchase and cost containment measures for 2009.

Craig reported that he has sent appraisal materials to Brice Simon for him to review and provide an opinion on for the next Trustee meeting.

11) ADJOURNMENT:

At 8:10 PM, on a motion by Trustee Bourne, seconded by Chairman Sargent and approved by all present, the Board adjourned the meeting.

___________________________________

Ed DeBor, Acting Clerk