VILLAGE OF MORRISVILLE WATER AND LIGHT DEPARTMENT

November 6, 2006

                                                                                                       

 

MONDAY                                                                                                                                                 6:00 PM

                                    Water and Light Office

 

The meeting duly noticed and warned was called to order at 6:10PM.

 

MEMBERS PRESENT:                                  Chair:            Jensvold

                                                                          Trustees:     Wildes, Sargent, Bourne, DeBor

                                                                          Staff:             Jim Fontaine, Allan Arbuckle, Craig Myotte, Mary Anne Wilson

 

GUESTS PRESENT: Trim Conklin, Deanna Judkins, Bob Wadds

                                       

 

1)       Public Meeting – Trim Conklin owner of Red Pines Development water system and Deanna Judkins were present to discuss MW&L taking over Red Pines Dev. Water system. Trim would like to give the water system to the village. The Trustees informed Trim on what the system would need in order for the village to take it over including state approval.

 

2)       OLD BUSINESS –

 

Response to Issues raised in letter from ANR – Working on finalizing the report from Forcier & Aldrich and will forward the finalized copy to ANR by November 15, 2006.

Copley Golf Course – The Trustees would like to see proof of insurance & who the beneficiary is for the policy on the Copley Golf Course. The Trustees suggested a short & simple operating agreement be drafted. The Trustees would like to know what properties are listed under the Village liability insurance.

Forester Services –Ray Toolan, County Forester stated that Morrisville is entitled to his services at no charge. He is currently taking an inventory on two parcels and expects to have a report to Craig by the end of the month. In addition, Mr. Toolan could provide training to staff on cutting best practices to avoid issues with customers.

 

3)       MANAGEMENT REPORT

 

Operations Report – Replace the lighting going up Copley Street. MW&L will be asked to contribute their time and material for removing, installing and installing new underground wiring for the system.  The project at Wabun/Wilkins is moving along, the testing passed and the plan is to start paving Wiklins tomorrow and then Wabun. The sidewalks will be completed next year. The Trustees decided to write MACC a letter in reference to the banners. The letter would state that when the banners come down they will not be put back up. The Trustees would like a report from Jim in reference to the time spent on banners for the next meeting.

 

Customer Service, New Business Development & other miscellaneous topics – Transmission Line Easement, Dave Mullet made the filing on October 16, 2006. Letters were sent out on October 19th to the 100 landowners whose property cross the line. They were provided a brief summary of the filing for landowners with a contact person for questions. We have received around a dozen calls since the filing. Customers in Stowe would like Craig to come to Stowe to speak with them. He will be going on Friday. Lamoille County Project the Trustees were briefed on. Craig also briefed the Trustees on the FERC filing and other matters on the written report.

 

Financial Reports –  Allan didn’t have anything  to add to the written report.

 

4)     APPROVE MINUTES OF MEETING HELD October 16, 2006

 

Trustee Wildes made a motion to approve the minutes of October 16, 2006, seconded by Trustee Sargent, and unanimously approved by all present.

 

5)     APPROVAL OF TRUCK LOAN NOTES

 

Allan presented the three truck loans and answered questions on the loans the Trustees had. Trustee Wildes made a motion to approve the three truck loans at an interest rate of 4%, seconded by Trustee Bourne and unanimously approved by all present, the truck loans were signed by the Trustees.

 

6)       DISCUSS PRIVATE OWNED SEWER LINES

 

Craig met with Howard and Gary today to discuss private owned sewer lines. The Trustees had some suggestions for Craig and he will draft a letter to Howard. Craig will report back the results at the next meeting.

 

7)       DISCUSS DRAFT FIVE-YEAR CAPITAL IMPROVEMENT PLAN

 

The staff had prepared a draft 5 year capital improvement plan for the electric, water and wastewater facilities that the Trustees reviewed and discussed.

 

8)       REVIEW STRATEGIC PLAN

 

The Trustees reviewed the Strategic Plan and made some suggestions. Craig will draft the suggestions for next meeting to be revisited by the Trustees. The Trustees suggested the employees re-read the strategic plan as well. The Trustees asked that Goal #5 of the Strategic Plan be an action item for next meeting.

 

9)       REVIEW POWER SUPPLY

 

The Trustees reviewed the written draft 2007 power supply budget report. They found the report very helpful.

 

10)    OTHER BUSINESS

 

John Clark of Applecheek Farm is interested in purchasing MW&L property. The Trustee reveiwed two maps showing the property. Mr. Clark wants to know if the Trustees would consider selling the property or giving him first rights to purchase if it was ever decided to sell the property. The Trustees decided to keep the property at this time.

 

The Trustees were informed on some upcoming Christmas parties.

 

At 8:05 pm Trustee Bourne made a motion to adjourn the meeting, seconded by Trustee Sargent the meeting ended.

 

 

                                                                                                ___________________________________

                Peter Bourne, Clerk